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By the end of this module, learners should be able to:

  • Navigate through multiple pages in a publication
  • Insert additional pages
  • Delete pages
  • Move pages
  • Rename pages
  • View pages in a two-page spread

Navigating Longer Documents

In addition to one page publications like flyers and advertisements, Publisher can be very useful in creating multi-page documents such as Newsletters. Quite often, the template that you select will have more pages than you need. In this case you will need to navigate a document and move, insert, rename, or delete pages.

Get Started You can navigate through a publication by clicking on the page icons at the bottom of the screen.


Page icons

To Insert a Page:
  • Right-click on a page icon.
  • Select Insert Page from the Context Menu.
  • The Insert Pages Dialog Box will appear.

    insert page dialog box

  • Select the type of page you want to insert. These are dependent on the template that you are using.
  • Select a page type to include a particular template.
  • Select More options to insert more than one page or to control where a page is inserted.
  • Click OK.
To Delete Unused Pages
  • Right-click on a page.
  • Select Delete Page from the Context Menu.
To Move a Page:
  • Select one or more pages using the page icons.
  • Right-click and select Move from the Context Menu.
  • The Move Page Dialog Box will appear.

    move page dialog box

  • Select Before or After.
  • Select a page from the list to move.
  • Click OK.
To Rename a Page
  • Right-click on a page icon.
  • Select Rename.
  • Enter a new name in the Rename Page dialog box.
  • Click OK.
Turn On or Off Two-Page Spread
Context menu with Two-Page spread
  • Right-click a page icon.
  • Select View Two-Page Spread to turn it on or off.

Send an email message to your Instructor and ask for the Sample of your Newsletter, after receiving it, download and save the Sample Newsletter publication to complete this Challenge. Need help? How to Download a File

  • Open the Sample Newsletter publication.
  • Click on the page icons to navigate through the newsletter.
  • Insert a page between pages 2 and 3.
  • Move page 2 so that it is after page 3.
  • Delete pages 2 through 4. You should have a 2 page newsletter.
  • Save and close the newsletter to use in the next challenge.
Back Nextllenge

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