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By the end of this lesson, learners should be able to:

  • Insert Pictures
  • Edit Pictures

Inserting Clip Art

Word comes bundled with hundreds of Clip Art images that are copyright free and available for your personal use. The clip art images that are available through Word cover many different categories and can really help enhance your pages. If you have never inserted clip art before, Word will ask if you would like to catalog all of the available resources (clip art, sound and video files) on your computer. It is a good idea to go ahead and catalog all of these free resources.

To Insert Clip Art:
  • Place the insertion point where you want to insert the clip.
  • Click Insert on the Menu Bar.
  • Select Picture and then Clip Art from the cascading menu. The Insert Clip Art menu opens on the Task Pane.
  • Type a keyword in the Search Text: field.
  • Click Search.


  • Specify your search by using the Other Search Options.
    • Search in: - specifies where Word will search for clip art. As long as the check box for Everywhere is checked, Word will search through All Collections.
    • Results should be: - specified what type of file Word will search for (video, audio, photographs, clip art). As long as the check box for All Media Types is checked, Word will search through All Media Files.
  • Double-click the clip art or picture to add to the document.

Searching for Clip Art    

CompleteTo change your Search For text: Click the Modify button below the clip art results Modify Button

CompleteTo preview video and sound clips, click the appropriate tab and click the Play button to preview the file.

To Delete a Picture:
  • Select the image (click on it).
  • Press the delete key on your keyboard.

Inserting Pictures from your Computer

A picture doesn't have to be in the Clip Gallery in order for you to insert it into your document. The Clip Gallery is just an easy place to store clips you want to use again and again.

To Insert a Picture that is NOT in the Clip Gallery:
  • Click Insert from the Menu Bar.
  • Select Picture and From File from the cascading menu. The Insert Picture dialog box opens.
  • Locate and select the file to insert the selected picture into your document.

Inserting a Picture from File

Moving Clips

Once you have inserted a graphic into your document you can re-position the graphic until it is in the appropriate location.

By default, when a picture is imported into Word, it is aligned to the left margin. However, just as you would text, you can change the alignment so the graphic is right-aligned or centered. You can also drag the image anywhere on the page.

To Move a Clip:
  • Select the clip.
  • Use your mouse to drag a selected clip to any position on the page.
  • The I-beam turns into a white pointer with a little box under it as you move the picture.


  • Use the Alignment buttons on the Formatting toolbar.

Moving Clip Art

Sizing Handles

You have two options when sizing your graphics. If it is important to maintain proportions, which will prevent the image from looking skewed, then you should use the corner handles to re-size the image. If you do not need to maintain the graphic's proportions, you can use the top, bottom or side handles.

Changing Size While Maintaining Proportions:
  • Click the image you want to re-size.
  • Place the cursor over one of the corner handles. The cursor will change into a double-headed arrow.
  • Drag the handles until the image is the size you need.

Pencil Graphics

CompleteTo keep the center of an object in the same place, hold down the CTRL key while dragging the mouse.

Changing Size While Not Maintaining Proportions:

If any of the middle handles are dragged (top, bottom, right, or left handles), only the height and width changes, thus changing the proportion, or scale, of the picture.

Skewed Pencil Graphics

CompleteBe careful; using only the sizing handle can make your pictures blurry and distorted.

Changing the Appearance of your Pictures

Sometimes you may need to not only adjust the sizing of your pictures, but you may notice the picture is too dark or too bright for your liking. You can adjust your picture using the Picture toolbar.

To use the Picture Toolbar:
  • Right-click the picture.
  • Choose Show Picture Toolbar from the shortcut menu.

CompleteCrop, Recolor Object, and Set Transparent Color buttons are used with areas of the picture. All other buttons affect the entire picture.

Picture Toolbar

Name of Button:

Use it to:

Insert picture from file.Insert Picture from File Insert another picture
Image ColorColor Automatic, Grayscale, Black & White, or Watermark
More ContrastMore Contrast Increase color intensity
Less contrastLess Contrast Decrease color intensity
More brightnessMore Brightness Add white to lighten all colors
Less brightnessLess Brightness Add black to darken the color
CropCrop Cut the sides of an image
CropRotate Left Each click turns the image by 90 degrees to the left
Line style Line Style Customize the border of an image
Compress Pictures Compress Pictures Changes the Resolution of your image
Text wrap. Text Wrap Set how text wraps around the image
Format Picture Format Picture Displays the Format Picture Dialog Box
Set transparant color. Set Transparant Color Use eyedropper to make areas of the picture transparent (mainly for web graphics)
Reset picture. Reset Picture Return picture to original format


  • Open your document in Word.
  • Insert a clip art or image from a file on your computer into your document. You may insert multiple images.
  • Resize, modify, and/or move the image to the location you want it to be in your document.
    • To re-position the image, practice clicking and dragging, centering, right-alignment, etc.
This is your final challenge for Microsoft Word 2003. Does your flyer look the way that you want it to? It probably does not look quite like you imagined. You should take the time now to move around the symbols, text boxes, tables, columns, etc. Add any new components that you would like.

You have learned about the Word 2003 features. Now spend a little time now making this flyer look the way you would like it to be. Some of these features are a little difficult to learn, but the more you practice, the easier it becomes.

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