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Proofing Slides

PowerPoint 2007 ProofingDo you have trouble spelling? Could you use help choosing words sometimes? Are you a bad typist? If so, don't be worried. PowerPoint provides you with several proofing features that will help you produce a professional, error-free presentation. In this lesson you will learn about the proofing in PowerPoint, including how to use the spelling tool in various ways. 

Proofing Features





To Use the Spelling Check Feature:
  • Right-click the underlined word. A menu will appear.
  • Select the correct spelling of the word from the listed suggestions.
  • Left-click the word. It will appear in the document.
Spelling Options

You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box.



To Add a Word to the Dictionary:
  • Right-click the underlined word. A menu will appear.
  • Select Add to Dictionary.
Add Word to Dictionary

Once the word is added to the dictionary, it will not appear underlined when it is used again.


Proofing Features (cont.)


To Spell Check the Entire Presentation:
  • Select the Review tab.
  • Click the Spelling command in the Proofing group. A dialog box will appear.
Spelling Command

  • Locate the word that is not in the dictionary.
Spell Checker

  • Decide whether you want to Ignore the word or Change it.
    • If you want to Ignore the word, click Ignore or Ignore All, to ignore all instances of the word.
    • If you want to change the word, select the correct spelling from the Suggestions list.
    • Click Change or Change All, to change all instances of the word.
      Spell Checker 2
  • Continue through the spell check process until the entire presentation is checked. A dialog box will appear letting you know the presentation has been checked.
  • Click OK.

There are additional buttons in the Spelling dialog box. You can add a word to the dictionary, close the dialog box, look for other suggestions, and more.

Other Proofing Commands

The Proofing group includes four other commands.

  • Research: Opens a task pane on the right side of the PowerPoint window. From here you can search dictionaries, encyclopedias, and other material for information about a selected word or phrase.
  • Thesaurus: Opens a Research task pane with the thesaurus tool selected. You can use the thesaurus to identify words that have a similar meaning to another word.
  • Translate: Opens a Research task pane with the translation tool selected. This tool translates text from one language to another.
  • Language: Opens a dialog box where you can set the language the PowerPoint Spelling tool will use to check the presentations.
Proofing Commands

Proofing Options


In addition to the proofing tools on the Review tab, there are proofing options that you can set in your PowerPoint Options dialog box.

To Access Your Proofing PowerPoint Options:
  • Click the Microsoft Office Button.
  • Click PowerPoint Options. The dialog box will appear.
PowerPoint Options

  • Click Proofing on the left side of the PowerPoint Options dialog box.
Choose Proofing

  • From here, you can edit your proofing options that determine how the proofing features operate in PowerPoint.
Proofing PowerPoint Options

  • Click OK, once you are finished editing your proofing options.

Challenge!

Use the Workshop presentation or any other PowerPoint presentation you choose to complete this challenge.


  • Use the Spelling command to spell check a presentation.
  • If there were no misspelled words in the presentation, create a new presentation.
  • Insert several slides and enter text. Spell some words incorrectly.
  • Practice using the spelling check.
  • Explore the other proofing commands.
 
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